Closed Captioning

Appalachian State University relies on administrators, faculty and staff to provide equal access to all programs and activities for individuals with disabilities. The university is committed to adhering to the requirements of Sections 504 & 508 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, by providing reasonable accommodations to qualified individuals with disabilities. Individuals who are deaf or have a hearing loss may require accommodations and/or modifications to course materials and/or other university communications.

The most effective means of providing equal access to videos, movie clips, DVDs, and films is through the use of products with open or closed-captioning or subtitles. It is the responsibility of all units/departments, administrators, faculty and staff to utilize only media products with open or closed-captioning or subtitles, and/or provide an alternate format, such as a script.

Procedure

New Video/DVD/Film Releases

It is the responsibility of the unit/department, administrators, faculty and staff to:

  1. purchase and use captioned videos/DVDs/films for teaching purposes within their particular classroom and/or unit/department;
  2. substitute a video/DVD/film with captioning in the place of an older version without captioning;
  3. update all video/DVD/film stock to include only those with captioning; and
  4. create subtitles/captions for any university-created video.

Non-captioned Video/DVD/Film Releases

It is the responsibility of the unit/department, administrators, faculty and staff to:

  1. transition their media materials into captioned and accessible products for all;
  2. inquire in the Movie Collection Division of the New Belk Library & Information Commons to determine if the university has a captioned version;
  3. seek an alternative video/DVD/film with closed-captioning;
  4. make a determination if the video/DVD/film is essential to a course outline or may be deleted from a syllabus; or
  5. offer an alternative assignment to a student in place of viewing a non-captioned video/DVD/film.

Alternative Accommodations for Non-captioned Videos/DVDs/Films in Academic Courses

In the event the unit/department, administrators, faculty or staff determine a non-captioned media product is essential to academic course requirements, it is the responsibility of the unit/department, instructor, and/or faculty member to meet with the hard-of-hearing/deaf student to determine reasonable alternatives. A list of possible alternatives (not all inclusive) follows:

  1. If the individual interpreter for that particular class agrees to interpret the video/DVD/film, the department will be responsible for additional wages incurred by the interpreter for the extra preparation time it will take to review the media transcript, if available, and/or preview the video. Interpreters must be informed one week in advance of the assignment.
  2. If a captioned video/DVD/film is not available, then the hard-of-hearing/deaf student and interpreter may be given a copy of the script (if available) one class meeting prior to the showing. It is the responsibility of the instructor to contact the publisher to obtain a copy of the script.
  3. The instructor may offer an alternative assignment to the student in place of viewing a non-captioned video/DVD/film to the class. Alternate assignments should be decided upon on an individual basis between the professor and hard-of-hearing/deaf student. Possible alternatives could include:
  4. providing in-depth copies of the instructor’s notes on the video/DVD/film to make certain the student is given full access to the main points of the media presentation.
  5. allowing the hard of hearing student to view the video/DVD/film additionally on his or her personal time with a copy of instructor notes.

The Role of the Office of Disability Services (ODS)

It is the responsibility of the ODS to determine reasonable accommodations, auxiliary aids, and services based upon documentation presented by the individual. ODS provides the following services for eligible hard-of-hearing/deaf individuals:

  •  qualified Sign Language Interpreter(s); and/or
  • a C-Print Typist; and/or
  • assistance in locating a peer note-taker.

Additionally ODS will inform professors and instructors when a hard-of- hearing/deaf student using an Interpreter, or C-Print typist will be present in their classroom. Notification generally will be provided within three working days of ODS receiving a finalized schedule; timely notification is dependent upon the voluntary disclosure by the student. ODS will also provide the university community with general informative materials regarding:

  • captioned videos;
  • working with a hard-of-hearing/deaf individual & interpreter;
  • interpreter responsibilities;
  • C-Print information;
  • accessible media; and
  • requirements of the Americans with Disabilities Act and Section 504 & 508 of the Rehabilitation Act.

For assistance, please contact the ODS at (828) 262-3056.