Test Proctoring

Since some individuals have reactions to perfumes and fragrances found in beauty and personal hygiene products, ODS asks that our visitors refrain from wearing perfume, cologne, and other fragrances, and use unscented personal care products, when possible, in order to promote a fragrance-free environment. 

Location & Contact

ODR Test Proctoring is located in Suite 112, Anne Belk Hall.

Proctoring Email odsalternate@appstate.edu or 828-262-3056.
 

Proctoring Hours

Monday -Friday 8:30am-4:30pm 

Final Exam Proctoring Hours

ODR will only proctor final exams at 8:00am, 11:00am and 2:00pm during the fall and spring semesters.
Extended time will be given in accordance with the designated University exam schedule of 2.5 hours per exam.
No exams will be given on Reading Day.

Test Proctoring Procedures

Test Proctoring

The Office of Disability Resources (ODR) offers test proctoring on a limited basis for the use of instructors who are unable to provide the approved testing accommodations for tests or final exams which have a duration of more than 30 minutes (45 minutes with 50% extended time).

ODR utilizes private carrels, small group testing rooms, and additional classroom spaces. Students are continuously monitored and only allowed to leave the testing environment if instructors have indicated that unescorted restroom breaks are permitted.

Integrity violation allegations are immediately reported to the instructor and the Office of Student Conduct.


Materials/Technology in ODR

ODR Computers, calculators and scantrons available during testing. ODR computers are equipped with assistive technology and advanced programs such as Adobe Photoshop and Maple statistical software. Instructors should consult with ODR if specific computer programs or software is needed.

In general students may only use ODR computers and calculators provided, unless otherwise specified by the instructor. Only the test and materials indicated by the instructor are allowed in the testing environment.  Personal belongings including book bags and electronic devices are placed in cubbies during test administration.

 
Scheduling Tests in ODR

To use test proctoring, students must make a test request via the ODR online module. Request dates/times must be determined in conjunction with instructors prior to request to ODR and be:

  • one week prior to the test during Fall/Spring
  • three days prior to the test during Summer
  • by established date (listed on the module) prior to the Final Exam Period

Utilizing ODR test proctoring indicates that both the student and the instructor:

  1. have reviewed and discussed the student’s Accommodation Plan from ODR;
  2. understand and agree to comply with these test proctoring policies and procedures as well as the University’s Academic Integrity Code.

If test proctoring is not open during the time a test occurs or if the student is unable to utilize accommodations because of their course schedule, the instructor can provide the accommodations, or the student may request to take the test at an alternate time during ODR’s test proctoring operating hours.

Once a student submits a test request, instructors will receive an email notification requiring confirmation of test details (test date/time, materials allowed, etc.) via the ODR online module  in order for ODR to schedule the test.


Non-Standard Test Request

Students should follow established time frames regarding requesting tests to ensure ODR can schedule the test.  A Non-Standard Request may be submitted  for extenuating circumstances such as less than a week notice of the test, unexpected disability related event, or for a make-up test. Submission of this request does not guarantee the  test can be scheduled in ODR. The test proctoring schedule, proctor availability, timeliness of your request, extenuating factors, and other factors as applicable will be considered when reviewing these request.

Students and instructors will only be contacted with next steps should ODR be able to schedule the test at the requested date/time.


Late Arrivals

Students who arrive late to their scheduled test will have that time subtracted from the total allotted time, up to fifteen minutes. After fifteen minutes a decision will be made on a case-by-case basis with consideration of ODR availability and/or instructor input.


Special Considerations for Final Exams

Students should review the University’s Final Exam Schedule and Policies to ensure correct exam times and understanding of appropriate exam policies

Due to the high volume of exams to coordinate, all final exam requests must be submitted two weeks prior to Reading Day.

Please note that extended time is based off of 2.5 hours per exam.

  • 50% extended time = 3 hrs and 45 minutes
  • 75% extended time = 4 hrs 23 minutes
  • 100% extended time = 5 hrs

Students with back to back exams needing their full extended time for each final exam should discuss with instructors regarding an alternate exam date/time. Students also may choose to take their final exams at the regularly scheduled exam times and not receive the full extended time, if it is not needed.

Students with 100% extended time and a 2pm final exam should discuss with instructors regarding an alternate exam date/time. Students may also choose to take their final exam at the regularly scheduled exam time and not receive the full extended time, if it is not needed.

Due to the high volume of students and limited space, ODR utilizes additional utilizes additional space outside of our office for final exams in both Anne Belk Hall and the Plemmons Student Union. Sound reduction headphones, ear plugs and privacy carrel boards will be provided to ensure a distraction reduced environment. ODR will be unable to guarantee an individual room during the final exam period as first priority will be given to testers with assistive technology. Because of the large number of exams ODR proctors during each exam time, students will not be allowed to enter the exam room late. Students should make arrangements to arrive to ODR at least 15 minutes early before each scheduled final exam.

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