Employee Procedure for Workplace Accommodation

Submitting Materials to ODR

Materials may be submitted via fax, U.S. mail, or hand delivery.  In accordance with ASU security policies, standards and guidelines, ODR is unable to receive of such confidential document via email.

Request Process & Documentation Needs

The Office of Disability Resources (ODR) engages in an interactive process and reviews requests for accommodations on an individual basis. In determining  eligibility for accommodations, ODR considers each individual’s condition, history, request and the essential elements of Appalachian State University’s courses, programs and activities.

After the ADA/504 Coordinator & ODR Director has received and reviewed the Disability Disclosure Intake Form, the employee will be contacted to discuss the request for accommodations and potential need for disability documentation. Documentation needs are determined on an individualized basis. Documentation should be from qualified professionals and must meet documentation guidelines provided to the employee. The ODR Director will work with the supervisor and the employee to determine essential job functions and potential reasonable accommodations.

Timely submission of required materials by individuals seeking reasonable accommodations is vital; once ODR has received both the Disability Disclosure Intake Form and appropriate documentation every effort will be made to review the request and provide related services within three weeks of submission.

Upon completion of the interactive process, the ADA/504 Coordinator & ODR Director is responsible for determining eligibility for reasonable accommodations and implementing approved accommodations through the creation of an Employee Accommodation Agreement.  ODR will work with the employee and the supervisor to ensure that the Accommodation Agreement is understood and implemented in a timely manner.

Disability Disclosure Forms

Employee Disability Disclosure Form [WORD, 112KB]  Employee Disability Disclosure Form [PDF, 1.5MB]